How to use Epicly
Epicly is intentionally linear: capture, upload, review, share. Here is what that looks like in practice.
- Land in the dashboard. You will see active campaigns, your upload allowance, and quick links to recent recaps.
- Upload audio or notes. Drag-and-drop a file (or multiple files for multi-track sessions). Epicly validates duration, estimates processing time, and queues transcription instantly. Use the attendance section that appears on every upload to confirm who sat at the table — uncheck players who were absent, add guests, and keep the diarizer on-target when the roster shifts. There is also a notes upload option, so you can paste your written session summary instead of audio; it behaves like any other session, generates GM notes and a shareable recap, and counts toward your monthly session allowance.
- Review highlights. Once processing finishes, skim the auto-generated summary. You can customize the recap voice and length before sharing (see Recap voices and lengths below).
- Use the GM's Guide to prepare. After each processed session, the GM's Guide highlights what needs attention before the next game: scenes to prep, NPCs to flesh out, hooks to develop, and what your players seem most excited about. See The GM's Guide below for a full breakdown.
- Share and archive. Send to your players, post to Discord, or export to PDF. Every recap lives alongside the original transcript so you can revisit or revise whenever you like. When you open a session you'll find a Share tab with one-click copy/paste and PDF download buttons.
- Browse the Codex. The Codex is a searchable library of your campaign's lore — characters, locations, items, and events. Add player emails in the campaign settings; once they sign up with the same address, they can browse the Codex for your campaign. Check out the Codex guide for the full details.
- Ask The Lorekeeper. Use the AI campaign companion to search across all your sessions and lore, brainstorm hooks, and prep for the next game. See The Lorekeeper guide for everything it can do.
The Codex powers every recap
After each session processes, the Codex automatically updates your campaign's lore, plot overview, and wiki entries. The Codex guide walks through how the update system extracts entities, tracks proposals in review mode, and preserves version history with change summaries.
Recap voices and lengths
Every session recap can be customized before you share it. Two settings control how the recap reads:
Recap voice — sets the narrative style of the written summary:
| Voice | Style |
|---|---|
| Standard | Clear, clean prose. Good for all audiences. |
| Sage | Elevated, literary. Thoughtful and a little dramatic. |
| Bard | Theatrical and enthusiastic. Reads like a storyteller performing. |
| Pirate | Swashbuckling flavour. "Arrr, the crew made off with the evidence!" |
| Shakespeare | Shakespearean prose and exclamations. Pure theatre. |
Recap length — controls how much detail the recap covers:
| Length | Description |
|---|---|
| Concise | The essential beats only — fast to read, easy to share before a session. |
| Balanced | Key moments with enough context. The default for most tables. |
| Detailed | Full narrative coverage — great for lore-lovers and campaign archives. |
You can change the voice and length on any session's detail page and regenerate the recap as many times as you like. The transcript is never affected — only the written summary changes.
The GM's Guide
After each session is processed, Epicly generates a GM's Guide alongside the recap. This is a private, GM-only view of everything that needs your attention before the next game.
The GM's Guide typically covers:
- Unresolved hooks — dangling threads, unanswered questions, and NPC promises the party hasn't followed up on
- NPCs to flesh out — characters who got significant screen time but need more depth in your notes
- Scenes to prep — encounters or moments that seem likely given where the session ended
- What your players are excited about — based on engagement patterns in the session, what your table is leaning into
Use it at the start of your next prep session instead of re-reading all your notes. Pair it with The Lorekeeper to brainstorm specifics — ask it to generate a hook involving an NPC the guide flagged, or to surface everything the party knows about a location you want to revisit.
The GM's Guide is visible only to the campaign creator and assigned GMs.
Player achievements
After each session is processed, Epicly generates a set of player achievements for the session. These celebrate memorable moments — a clutch nat 20, a spectacular failure, a dramatic roleplay moment, a surprisingly on-brand decision.
Achievements appear on the session detail page and are visible to players when you share the recap. They are generated automatically from the session content with no input needed from you — though you can review them alongside the rest of the recap before sharing.
Share your recap with everyone
Every session detail page includes a Share tab that bundles the full recap, bullet summary, and player highlights into a copy-ready view. Click the copy button to paste the entire recap into Discord, email, or your party chat, or download a polished PDF that mirrors what players see inside Epicly.
Uploads, attendance, and session reliability
Epicly's upload workflow gives you more control over attendance and a clearer picture of processing health.
- Adjust attendance when you upload. The Attendance section defaults to every campaign player but lets you uncheck characters who missed the night or invite guests, which helps diarization and speaker mapping stay accurate even when the roster is small or shifting.
- See who was there. Each session detail page shows an Attendance list right under the title; click it to confirm who actually played that night and who was absent.
- Automatic retries. If a processing stage fails, Epicly retries it once and then continues or surfaces an error only after the second failure, so temporary hiccups don't cost you a session.
- Session numbering. Session numbers are calculated from the date of the session, so you can edit the date if you need to reorder nights without ever typing a number manually.
Player-friendly navigation
Players who are not GMs now have a friendlier entry point into the app while creators keep control of their own content.
- See every campaign you belong to. The dashboard surfaces recent sessions from any campaign where you're a player, not just the ones you created, with buttons that point straight to the campaign's Codex.
- Campaign tab clarity. Campaign tiles are labeled to show whether you own them or are a member, and you can only edit or delete the campaigns you created.
- Uploads tab. The Uploads tab lists every session you created. You can rename sessions, delete them, and see their processing status while quick links bring you to the Codex and Share tab for each upload.
The Uploading your first session article includes detailed recording advice, multi-track upload instructions, and troubleshooting notes.