Campaign roles and permissions
Epicly uses three roles per campaign. You can have more than one at once — you always get the highest level of access that applies to you, never the lowest.
Roles at a glance
| Role | How you get it | Typical person |
|---|---|---|
| Owner | You created the campaign | Player who set up Epicly for the group |
| GM | Marked as GM on the campaign roster | Dungeon Master / storyteller |
| Player | Marked as Player on the roster | Everyone else at the table |
Important: If you're the owner and listed as a player, you're treated as the owner for management (upload, settings, wiki editing). If you're the owner and marked GM, you get owner management plus GM-only content.
What each role can do
| Action | Owner | GM | Player |
|---|---|---|---|
| Read session recaps and campaign-visible Codex | ✓ | ✓ | ✓ |
| Upload new sessions | ✓ | ✓ | — |
| Delete or manage any session in the campaign | ✓ | ✓ | — |
| Create and edit wiki entries (shared/campaign visibility) | ✓ | ✓ | Only if GM granted edit access |
| Review and approve Codex changes (review mode) | ✓ | ✓ | — |
| Change Codex settings | ✓ | ✓ | — |
| Manage roster and campaign settings | ✓ | ✓ | — |
| See private/hidden wiki entries | —* | ✓ | — |
| See GM notes on wiki entries | —* | ✓ | — |
| See GM guide and GM notes on session pages | —* | ✓ | — |
| Session limits count against the uploader | ✓ | ✓ | — |
* Owners who are not also marked GM on the roster cannot see GM-only content. This keeps GM prep and hidden lore separate from the player who created the campaign account. To see GM-only content as the creator, add yourself as GM on the campaign roster.
Session limits always apply to whoever uploads the session (your plan and Session Pack credits), not the campaign owner. See Who pays for sessions? below.
Common questions
I created the campaign but can't see private wiki entries
Private entries are GM-only. Ask whoever runs the game to mark you as GM on the roster, or have the GM manage hidden lore in their account.
I'm the GM but I don't see the campaign on Upload
You need to be added to the campaign roster with role GM and accept the invite so your account is linked. Then the campaign appears on Upload alongside campaigns you own.
I'm a player — can I edit the wiki?
Only if the owner or GM granted you edit access to specific entries or folders (Codex → permissions on an entry or folder). You cannot change campaign-wide settings or upload sessions.
Who pays for sessions?
You do — on your own account. Session limits apply to whoever uploads the session, not the campaign owner.
- If you own a campaign and upload a session, it counts against your monthly allowance (or Session Pack credits).
- If you're a GM on someone else's campaign and you upload, it counts against your plan — not theirs.
- Text-only session notes (
notesinput) do not consume session limits.
Example: the campaign owner has 10 sessions left this month and uploads one → they have 9 left. A GM on that campaign with 2 sessions left uploads one → the GM has 1 left; the owner's count is unchanged.